We respect the privacy of every person (“you”,) who registers with any of the services run by our company, Oxbridge Interviews Ltd, (“OxFizz”, “Oxbridge Interviews” and “Oxbridge International Summer School”) and we are committed to ensuring a safe online experience.
1. Purpose of this Privacy Notice
This privacy notice explains our approach to any personal information that you might supply to us (or that might be collected from you) in connection with your use of our services. It will explain our legal basis for processing that information and your rights around this. This document will show you how you can verify which of your personal information is collected by us and how you can request that we delete, update or transfer it. This privacy notice is intended to assist you in making informed decisions when using our services. Please take a moment to read and understand it. Please note that it should be read in conjunction with our Terms and Conditions.
2. Who are we and what do we do?
Our services are operated by Oxbridge Interviews Ltd, a registered company in England and Wales no. 06653969. Our principal address is Edspace, Hackney Community College, Falkirk Street, London, N1 6HQ.
Our principle activities our providing educational services to consumers. We are a data controller responsible for your personal information.
3. How to contact us:
If you have any questions about this privacy notice or want to exercise your rights, please contact us by:
- sending an email to firstname.lastname@example.org.
4. What personal information do we collect and how do we collect it?
When you visit our website, there is some information which you give us, and some which we collect on you:
Information you give us: You may give us information about you by filling in forms on our website or through our partner sites linked to from our website, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to our service, search for a product, place an order on our site, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey, complete a course and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description, medical and dietary information, and school information.
Information we collect about you: With regard to each of your visits to our site we may automatically collect the following information: – technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; – information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our contact number.
Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers and email service providers) and may receive information about you from them.
5. Disclosure of your information
We may share your information with selected third parties including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you
- Analytics and search engine providers that assist us in the improvement and optimisation of our site.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If Oxbridge Interviews Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of Oxbridge Interviews Ltd, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
6. Where we store your personal data
7. How do we use your personal information?
We collect and use your personal information to operate the service efficiently and to deliver you the very best service. In particular, we may use your personal information for the following purposes:
- We shall use your personal information to provide the service to you. This will include using and analysing your personal information to arrange services, match you with the right tutors, interviewers or students, and train our staff to deliver services effectively.
- We may use your personal information to: develop and improve our service; to send you administrative e-mails about the service; and to contact you to answer any queries you may have.
- Where you consent (by opting in on sign up forms), we may use your personal information to contact you by e-mail about our products and/or services that we think will be of interest to you.
What is our legal basis?
- It is necessary for us to use your personal information to provide the service to you and perform our obligations in accordance with any contract that we may have with you, including our Terms and Conditions. It is also in our legitimate interest to use your personal information in such a way to ensure that we provide the very best service we can to you. Where we process your sensitive personal data, we shall be relying on your consent to do so.
- We also hold your data to comply with other statutory obligations relating to Child Protection.
You are required to be at least 15 years old to use our services so we do not intentionally collect personal information from anyone under 15, and no one under 15 should attempt to submit any personal information to us. Should we discover that any such personal information has been delivered to any of the sites, we will remove that personal information as soon as possible.
9. How long do we keep your personal information for?
We keep your personal information for as long as necessary to fulfil the purpose it was collected for. In particular we keep your personal information as long as we need to fully deliver the service and may keep it for longer where we have a legal basis to do so. In general, we will keep personal information for up to three years following from the provision of the service, to comply with Child Protection legislation. We will delete sensitive data as soon as the service has been delivered.
10. Confidentiality and security of your personal information
We are committed to keeping the personal information you provide us secure and we will take reasonable precautions to protect your personal information from loss, misuse or alteration: We have implemented information security policies, rules and technical measures to protect the personal information that we have under our control from:
- unauthorised access;
- improper use or disclosure;
- unauthorised modification; and
- unlawful destruction or accidental loss
All our employees and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of the personal information of all users of the Service, and we select our data processing partners based on their security and approach to data privacy.
11. How to access your information and your other rights:
Where use of your personal information by us requires your consent, it will be obtained via one or more opt-in box(es) presented to you on sign up forms. These opt-in boxes clearly and specifically set out the the type of processing for which we are seeking consent. We do not assume consent by your reading this Notice or by your signing up to our service. You may withdraw your consent at any time by emailing us at email@example.com. The consent that we seek is fundamental to the provision of our services as a whole - which relies on the processing of a range of personal information in order to provide a customised service to each user. For this reason we are unable to provide our services if this consent is not given, and must cease providing our services if it is withdrawn.
You have the right to ask us not to process your personal data for marketing purposes. We will seek your consent in order to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
You have the following rights in relation to the personal information we hold about you:
- Your right of access: If you ask us, we’ll confirm whether we’re processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
- Your right to rectification: If the personal information we hold about you is inaccurate or incomplete, you’re entitled to have it rectified. If we’ve shared your personal information with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
- Your right to erasure: You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or you withdraw your consent (where applicable). If we’ve shared your personal information with others, we’ll let them know about the erasure where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
- Your right to restrict processing: You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or object to us processing it. It won’t stop us from storing your personal information though. We’ll tell you before we lift any restriction. If we’ve shared your personal information with others, we’ll let them know about the restriction where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly
- Your right to data portability: With effect from 25 May 2018, you have the right, in certain circumstances, to obtain personal information you’ve provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere.
- Your right to object: You can ask us to stop processing your personal information, and we will do so, if we’re:
- relying on our own or someone else’s legitimate interests to process your personal information unless we can demonstrate compelling legal grounds for the processing;
- processing your personal information for direct marketing; or
- processing your personal information for research unless such processing is necessary for the performance of a task carried out in the public interest
- Your rights in relation to automated decision-making and profiling: You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, and it produces a legal effect or similarly significantly affects you, unless such profiling in necessary for entering into, or the performance of, a contract between you and us.
- Your right to withdraw consent: If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
- Your right to lodge a complaint with the supervisory authority: If you have a concern about any aspect of our privacy practices, including the way we’ve handled your personal information, you can report it to the UK Information Commissioner’s Office (ICO). You can find details about how to do this on the ICO website at https://ico.org.uk/concerns/ or by calling their helpline on 0303 123 1113.
To exercise your legal rights, the best way to notify us is by using the contact details provided in section 3 of this Notice.
12. Change to this privacy notice
We may make changes to this privacy notice from time to time: To ensure that you are always aware of how we use your personal information we will update this privacy notice from time to time to reflect any changes to our use of your personal information. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We may notify you by e-mail of any significant changes. However, we encourage you to review this privacy notice periodically to be informed of how we use your personal information.
Last Updated May 2018